What we build  /  Workflow automation

Workflow automation · Vaughan & the GTA

The follow-up, the reminder, the invoice. Handled automatically.

Every business has work that gets done by hand, the same way, every day. We automate it across the tools you already use, so it happens every time and your team gets those hours back.

Book a free 20-minute call →See what's included

Sound familiar?

  • Follow-ups depend on memory.Quotes go out and nobody chases them. Leads go cold because someone was busy.
  • The same data typed twice.Customer details copied from the form to the CRM to the invoice, with mistakes along the way.
  • Your tools don't talk to each other.Your scheduling, accounting and email each hold part of the picture.
  • Busywork eats the day.Reminders, confirmations and status updates take time your team could spend on paying work.
01

What we automate

The repetitive work, done every time.

We map how a task moves through your business today, then automate the steps that don't need a person.

  • Lead and quote follow-ups
  • Appointment confirmations and reminders
  • Invoices and payment reminders
  • Review requests after a job
  • Moving data between your tools
  • Alerts when something needs attention
02

Built on the tools you have

No need to replace your software.

We connect the apps you already pay for using established automation platforms such as Make, Zapier or n8n, set up in your own accounts. We confirm which of your tools connect before we quote.

  • Set up in your accounts
  • Approval steps wherever you want a person to sign off
  • Clear documentation of every automation
03

Kept running

Automations need looking after.

Software changes and connections break. On a care plan we monitor your automations, fix issues and keep improving them.

  • Monitoring and fixes
  • Monthly improvements
  • Platform costs billed to you directly and shown up front

How it works

From first call to a finished build.

  • 01

    Free 20-minute call

    You tell us how the business runs and where it's getting stuck.

  • 02

    Clear proposal

    A fixed price and timeline for exactly what we'll build.

  • 03

    Build with previews

    You see and test it as it's built, and we adjust as we go.

  • 04

    Launch and support

    We walk your team through it and stay on if you want us to.

Built for businesses like yours

We work with owner-led businesses across Vaughan, Toronto, Markham, Richmond Hill, Mississauga, Brampton and the rest of the GTA, especially companies that quote, schedule and deliver work.

HVAC & plumbingKitchen, cabinet & stone showroomsCommercial subcontractorsHome & property services

Questions owners ask us

What can actually be automated?

Most repetitive, rules-based work: follow-ups, reminders, confirmations, invoices, review requests and copying information between tools. On a short call we'll point out what's worth automating first.

Do we need to change our software?

Usually not. We connect the tools you already use. If a tool can't be connected, we'll tell you before we quote and suggest options.

Are there monthly costs?

Automation platforms have their own subscriptions, billed to you directly in your name. We keep them as low as possible and show the full monthly cost in your proposal.

What happens if an automation breaks?

On a care plan we monitor your automations and fix problems. You also get documentation of how everything works.

How much does workflow automation cost?

It depends on how many workflows and tools are involved. After a free 20-minute call we send a clear, fixed-price proposal.

Also see: custom CRMs, AI implementation and KPI dashboards.

Begin

Give your team its hours back.

Tell us which tasks eat your week. Leave with a clear plan for what to automate first. Twenty minutes, no pitch.

Book a 20-minute call →
info@framedsystems.com416.275.7022